Auto Searches
An auto search is a saved search that runs on its own schedule and brings you only the jobs that are new since its last run. Optional: score every new job, run AI columns on it, email it to you, and on Max export each run to a Google Sheet or a CSV.
Auto searches are on every plan:
Plan Auto searches Checked for new jobs Free 1 Daily Pro 5 Every hour Max 15 Every 10 minutes
Creating an auto search
Open Auto-search from the sidebar and click Create your first auto search (or New auto search if you already have some). The wizard has 4 steps:
- Search: keywords, location, and advanced filters
- Match Score: toggle on to compute a Match Score for every new job the auto search finds (it never counts against your plan), and turn on Filter delivery by minimum score to only deliver jobs that meet a threshold
- AI Extraction: optionally pick saved AI columns (or create new ones) to run on each new job. Toggle Re-run on jobs that already have these columns to answer them again
- Schedule & Delivery:
- Frequency: as often as your plan allows (Every 10 minutes on Max, Every hour on Pro and Max, Daily or Weekly on every plan), with the time or the day and time for daily and weekly auto searches
- Timezone: stored per auto search, so the same daily run fires at 9 AM in your local time even when daylight saving shifts
- Email me the new jobs: on/off for this auto search. On Max you can also attach the delivered jobs as a CSV
- Export each run to Google Sheets (Max): append new jobs to a Jobiz-managed spreadsheet in your Drive (see Google Sheets Export)
- Export columns: when the CSV or the Google Sheet is on, pick which standard and AI columns appear in the export
- Stop after N runs (optional): the auto search switches itself off after that many runs, handy for trial searches
Auto search emails
One rule for everyone, set in Settings > Preferences > Auto search emails:
- Daily digest (the default): one email a day covering all your auto searches, sent from 8 AM in your timezone, and only when there's something new. Never an empty email
- As they come (Pro and Max): new jobs as your auto searches find them, at most one email an hour and 6 a day
- Off: no auto search emails. Your auto searches keep running, and the new jobs wait for you in the app
Every auto search email has a one-click unsubscribe that turns auto search emails off; the auto searches themselves keep running. If you haven't opened one of our emails or signed in for 30 days, auto search emails pause on their own until you come back.
Lifecycle and statuses
Each card shows how many new jobs the auto search found this week, and one of these status badges:
- Active: scheduled and ready (this is also what a cleanly finished run returns to)
- Running: currently executing
- Warning: last run had a partial success (some steps failed, for example the AI column step when your plan's AI jobs for the month ran out)
- Failed: last run errored
- Paused: stopped automatically, with the reason shown inline on the card: a long stretch with nothing new (about 3 days for auto searches checked every 10 minutes or every hour, about 2 weeks for daily, 30 runs for weekly), the Stop after N runs limit reached, or a plan that keeps fewer auto searches. Click Resume once you've adjusted the filters
- Disabled: manually paused via the Pause button on the card
Click Pause or Resume on the card to toggle an auto search without deleting it. Edits to schedule, filters, or AI columns take effect from the next run.
Changing plan
If you move to a plan that keeps fewer auto searches, your oldest auto searches stay on, at the fastest pace the new plan allows, and the rest are paused. We email you which ones. Their searches and settings are kept, so they come back on with an upgrade.
What counts against your plan
The search and the Match Score never count. The only step that draws from your plan is AI Extraction: each new job counts once toward your AI column jobs for the month, however many columns it answers, and one run reads up to your plan's jobs per run (Free 3, Pro 10, Max 100).
A loosely filtered auto search with AI columns on can use up your month's AI jobs quickly. Tighten the filters before turning AI columns on.